This article comes from Entrepreneur.
You don’t have to be a management guru to know that companies perform better when employees and managers trust one other.
Of course, there are plenty of ways to foster trust at work, from company retreats to transparent decision-making processes. But one strategy that’s often overlooked is thoughtful workplace design. Office layouts that build trust give employees control over their workspaces — and allow them to dictate how and where they’ll do their best work.
Here is a list describing some of those needs:
Consider the need for privacy. No one wants to disturb a roomful of colleagues with a loud phone call — or meet with a client in front of an audience.
It’s not feasible to give every employee a private office. But managers can find a happy medium for employees seeking privacy. Some companies are doing this by reviving a relic of the past — a “phone booth” of sorts.
Microsoft, for example, recently scattered soundproof glass-paneled rooms throughout its Seattle headquarters. Workers use them to complete all sorts of tasks that require concentration and quiet, from client phone calls to writing code.
Other firms are signaling their trust in their workers by making them feel more at home. Airbnb executives modeled their company’s headquarters after real apartments listed on its website. The company encourages employees to do their work everywhere from an inviting living room sofa to a bustling kitchen counter, depending on the nature of their tasks.
Employers can further use design to signal the trust they have in their workers by empowering those workers to create their own workspaces.
That doesn’t mean arming everyone in the office with a paint roller and sledgehammer. But an element as seemingly small as furniture can give employees that feeling of freedom and control.
Forward-thinking employers are doing just that. Before designing its new Milwaukee headquarters, our client Northwestern Mutual interviewed its employees and found they wanted workspaces they could move and control. Our team at KI engineered the resulting system, called Tattoo.
Flexible furniture pieces with multiple uses can also communicate to employees that their employers care about their lives outside the office. Consider a stool that doubles as a storage locker. It makes an impromptu conversation easier — and gives a worker somewhere to stash her gym bag so she can get to yoga class on time.
By letting employees take charge of their environment, executives do more than build trust and community. They save money, too.
Employers tend to like open offices in part because they appear less expensive; one room has the space for a lot of people. But when teams can rearrange their workspaces on the fly, employers don’t have to call facilities or foot the bill for a massive renovation, which can quickly add up to hundreds of thousands, if not millions, of dollars.
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